Our Policy Statement
This Privacy Notice aims to help you understand:
- What, why, and how we gather and process your data.
- Your legal rights concerning your data.
We encourage you to read this document carefully. We strive to keep it simple and will inform you of any future changes to how we process your data. Hariley Solutions values the responsibility of protecting your data. If you have questions or need clarification, feel free to contact us using the details below.
What Personal Data Might We Ask You to Provide?
We only request personal data for specific purposes. Below is a non-exhaustive list of the data we may collect:
| Data Subject Type | Data Categories |
|---|---|
| Job Applicant / Flexi-worker | Name, date of birth, address, phone, email, work and employment history, driving license, bank details, NI Number, photograph. Sensitive data (e.g., health, immigration status) may be collected for legal obligations or with explicit consent. |
| Prospect | Name, telephone, email. |
| Client | Company information, name, address, telephone, email, bank details, VAT registration. |
| Supplier | Name, address, telephone, email, VAT registration. |
| Sub-Contractor | Name, address, telephone, email, bank details, tax information. |
Where Do We Collect Personal Data?
- Contractual Obligations: We collect data necessary to meet contractual terms. Without this data, we cannot deliver services.
- Legitimate Interests: Data may also be processed for legitimate business needs, ensuring reasonable expectations are met.
Examples of processing based on legitimate interests:
- Introducing candidates to clients for assignments or employment.
- Facilitating employment contracts.
- Safeguarding health and safety.
- Administrative intra-group data transfers.
- Ensuring networking and information security.
- Protecting legal positions in potential proceedings.
Legal Obligations:
We may also process data to comply with:
- Financial commitments.
- Regulatory or self-regulatory requirements.
- Criminal reporting or fraud prevention.
Where Did We Obtain Your Personal Data?
We collect data directly from you.
Who Will We Share Your Information With?
To achieve our stated purposes, we may share your data with:
- Third-party service providers (acting as data processors).
- Third-party organisations or individuals (acting as data controllers).
- Relevant parties during business reorganisations or legal obligations.
Where Is My Data Going to Be Stored?
We do not transfer personal data outside the EU unless:
- The recipient country has GDPR adequacy decisions.
- Suitable contracts ensure data protection standards.
Your Rights, Our Responsibility
Your rights as a Natural Person include:
- Right of Access: Confirm if your data is being processed and receive relevant details.
- Right to Rectification: Request corrections to inaccurate or incomplete data.
- Right to Objection: Freely object to how your data is processed.
- Right to Portability: Request your data in a machine-readable format.
- Right to Complain: You may escalate complaints to the Information Commissioners Office (0303 123 1113).
Who to Contact?
For questions, concerns, or to exercise your rights:
- Phone: 01952 977333
- Email: hr@harileysolutions.com
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- Introduce you to our clients for temporary assignments and permanent employment;
- Process your data to enable us to carry out the employment contract ;
- Gather your data for the purposes of safeguarding your health and safety;
- Transfer your data intra‐group for administrative purposes;
- Process your data for the purposes of ensuring networking and information security; and,
- Protect our legal position in the event of legal proceedings.
We may also process your personal data in order for Hariley Solutions to comply with our various legal obligations; this might include:
Providing for financial commitments between us and yourself, or to relevant financial authorities
Complying with industry regulatory requirements and any self‐regulatory schemes
Cooperating with relevant authorities for reporting criminal activity, or to detect and prevent fraud
Where did we obtain your personal data?
We only collect data directly from you;
Whom will we share your information with?
In order to achieve the above stated purposes for which we process your personal data, we may need to share your personal data
with various third‐party service providers who act as data processors.
We may share your personal data with third party organisations acting as data controllers or with specific individuals, groups or other
organisations who act as neither data controllers nor data processors, but only where we are legally required to do so by law or where
doing so is necessary to achieve the intended stated purpose of processing the data
In the event that we sell or reorganise our business, or if otherwise required by law or by an authorised regulator, we may transfer
your personal data as a part of the general business data to the relevant parties.
Where is my data going to be stored?
Hariley Solutions will not transfer your personal data to any country outside the European Union (EU) other than those that have been
granted an adequacy decision under the General Data Protection Regulation (GDPR).
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General Privacy Notice
We may be required to transfer your personal data to organisations who intend to transfer the data outside the EU. Where such
transfers of data take place, we shall ensure that contracts are in place between the parties involved that ensure the recipient
organisation has a suitable standard of data protection in place
You may request that we erase your personal data an anytime, though in cases where there is a remaining relevant or legal reason
why we are required to keep the data we may opt to restrict the amount of processing being conducted to what is absolute necessary
in line with your legal rights in order to minimise the impact the processing will have.
Your rights, Our responsibility
There are several rights granted to you immediately upon providing us with your personal information; some of these are
mentioned above. We’d like you to know that at Hariley Solutions we take your rights as a Natural Person seriously and will always
conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
You have the Right of Access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details
of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us by using any of the details below.
The Right to Rectification
This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we
rectify the mistake. We will make every effort to respond to requests of this type immediately.
The Right to Objection
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal
data you may do so freely.
The Right to Portability
This is a legal right afforded to you that states we must pass on all of the details you have provided to us in a machine‐readable
format, either to your or to another provider of your choosing.
The Right to Complain
We will always try to maintain the highest standards and encourage the confidence our Flexi‐Workers and customers have in us as
an organisation. In order that we can achieve this we do request that any complaints are first brought to our attention so we can
properly investigate matters; if however you would like to complain about Hariley Solutions to a supervisory authority you may do so
by contacting the Information Commissioners Office on 0303 123 1113.
Who to contact?
Should you have any questions, comments or wish to exercise your rights in relation to your Personal Data, please contact our GDPR
contact on 01952 977333 or via email at hr@harileysolutions.com
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